Aptio® Automation as Needed Maintenance Quick Guide

Aptio Automation Operator’s Quick Guide As Needed Maintenance As Needed Maintenance Perform the following maintenance procedures as needed: • Cleaning BIM Worktables and BIM Hopper • Aliquoter Module – Loading Secondary Sample Tubes • Aliquoter Module – Loading Tips • Aliquoter Module – Replacing the Label Roll • Sealer Module – Replacing the Foil Reel • Recapper Module – Loading Caps • Track Module – Checking Sample Carrier Integrity Cleaning BIM Worktables and BIM Hopper All of the as needed procedures for cleaning modules require the supplies shown in Table 7-21. Table 7-21: Cleaning Robot Grippers – Supplies Needed Item Description Lint-free cloth Supplies 10% bleach solution Bulk Input Module – Cleaning the Worktable and Tube Inspection Module (if installed) Perform this maintenance procedure as needed to clean the BIM worktable and Tube Inspection Module (if installed). Figure 7-47: Bulk Input Module with Tube Inspection Module 2 - W 5 6 1 Hopper Lid 2 BIM Robot 3 Tube Inspection Module (optional) 4 Hopper Lid Button 5 Upper panel 6 Front panel 1 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance 1. Ensure the module is Off-line by performing the following: a. Select Overview > Bulk Input. b. Select Status from the Select an Option drop-down menu. c. Select checkmark > Off-line > Do Not Flush. 2. Clean the worktable, the lid, and the lid button with a lint-free cloth moistened with 10% bleach solution. 3. Ensure that the module is not in an error condition; if necessary, use guided error recovery. 4. Set the BIM to On-line. Note: All BIM components will be initialized. 5. Repeat this procedure for all BIMs installed on the system. 6. Document completion of this procedure in the As Needed Maintenance Log. Cleaning the BIM Tube Inspection Module (if installed) 1. Remove the track cover. 2. Clean the outer surface of the tunnel with a lint-free cloth moistened with 10% bleach solution. 3. Replace the track cover and secure it with the screws. 4. Ensure that the module is not in an error condition; if necessary, use guided error recovery. 5. Set the BIM to On-line. Note: All BIM components will be initialized. 6. Repeat this procedure for all BIMs installed on the system. 7. Document completion of this procedure in the As Needed Maintenance Log. 2023/08 2 As Needed Maintenance Aptio Automation Operator’s Quick Guide Bulk Input Module – Cleaning the Hopper Perform this maintenance procedure as needed to clean the BIM hopper. Figure 7-48: Bulk Input Module with Front Panel Removed 5 2 4 3 1 Hopper lid button 2 Safety lock 3 Hopper 4 Hopper handle 5 Upper panel 1. Ensure the module is Off-line: a. Select Overview > Bulk Input. b. Select Status from the Select an Option drop-down menu. c. Select checkmark > Off-line > Do Not Flush. 2. Press Hopper Lid button to open the hopper lid. 3. Manually remove the sample tubes from the hopper. 3 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance 4. Remove the BIM front panel. 5. Lift the upper panel and lock it into place. 6. Release the safety lock on the right side of the hopper. 7. Pull out the hopper using the hopper handle. 8. Clean the hopper with a lint-free cloth moistened with 10% bleach solution. 9. Replace the hopper and ensure that the safety lock is engaged. 10. Close the upper panel. 11. Replace and secure the BIM front panel. 12. Select Recovery. The Explanation window displays. 13. Select Recovery in the Explanation window. 14. Follow the guided error recovery prompts to properly clear the error using the recovery options listed in the Explanation window 15. Set the BIM to On-line. Note: All BIM components will be initialized. 16. Repeat this procedure for all BIMs installed on the system. 17. Document completion of this procedure in the As Needed Maintenance Log. 2023/08 4 As Needed Maintenance Aptio Automation Operator’s Quick Guide Aliquoter Module – Loading Secondary Sample Tubes Perform this maintenance procedure as needed to load the Aliquoter Module secondary sample tubes. 1. Select Overview > Aliquoter. 2. Select Status from the Select an Option drop-down menu. 3. Select checkmark > Going Off-line. Figure 7-49: Aliquoter Module – Secondary Tubes and Tips Containers 2 3 4 1 Secondary sample tubes container lid 2 Secondary sample tubes container 3 Tips container 4 Tips container lid 4. Remove the secondary sample tubes container lid. 5. Place the secondary sample tubes in the container. Note: Fill the secondary sample tubes container to the MAX fill line. Do not overfill the container. 5 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance Figure 7-50: Aliquoter Module – Secondary Tubes Max Fill Line ----- MAX 6. Replace the lid. Ensure that it is properly placed and that the lid presence sensors are engaged. 7. Select Diagnostics. 8. Select Diagnostics – Tube Hopper & Pinchroller from the Select an Option drop-down menu. 9. Select checkmark. 10. Select Tube Box > Tube Box Filled from the drop-down menu. 11. Select checkmark. 12. To resume Aliquoter operation; perform the following: a. Select Overview > Aliquoter. b. Select Status from the Select an Option drop-down menu. c. Select On-line. 13. Document completion of this procedure in the As Needed Maintenance Log. 2023/08 6 As Needed Maintenance Aptio Automation Operator’s Quick Guide Aliquoter Module – Loading Tips Perform this maintenance procedure as needed to load tips for the Aliquoter Module. Note: If no tips are fed from the tip container for 2 minutes, an error message alerts the Operator that the tip container is empty. 1. Select Overview > Aliquoter. 2. Select Status from the Select an Option drop-down menu. 3. Select checkmark > Going Off-line. 4. Remove the Tips Container lid. 5. Remove the bottom lid from under the tips box. 6. Insert the box in the tips container. 7. Pull the paper strips on the top of the tips box away from the box. See Figure 7-51. Note: If the paper strips are removed before the box is inserted in the tips container, all of the tips will fall out of the box. Figure 7-51: Tips Box Flaps 8. Pull one end of the paper strips until both strips are completely out of the box. 9. Hold the handles and slowly lift the box out of the tips container. 10. Replace the tips container lid. 11. To reset the Tips Box, perform the following: a. Select Overview > Aliquoter > Diagnostics – Tips > Box Filled > Tip Box > Tip Box Filled > checkmark. 12. To resume Aliquoter operation, perform the following: a. Select Overview > Aliquoter. b. Select Status from the Select an Option drop-down menu. c. Select On-line. 13. Document completion of this procedure in the As Needed Maintenance Log. 7 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance Aliquoter Module – Replacing the Label Roll Perform this maintenance procedure as needed to replace the Aliquoter Module label roll. 1. Select Overview > Aliquoter. 2. Select Status from the Select an Option drop-down menu. 3. Select checkmark > Off-line > Do Not Flush > checkmark. 4. Open the Aliquoter labeler door under the labeling area. Figure 7-52: Aliquoter Module – Labeler Door - 2 1- 1 Labeler door 2 Secondary tube handling area cover 2023/08 8 As Needed Maintenance Aptio Automation Operator’s Quick Guide Figure 7-53: Aliquoter Module – Tube Labeler and Printer 7 -2 5- 4- 3 1 Print head 2 Black release lever 3 Label stock roll latch 4 Label stock roll 5 Takeup spool 6 Black plastic takeup spool clip 7 White latch 8 Hinged secondary tube labeler (shown in open position) 5. Lift the hinged secondary tube labeler. 6. Press the white latch, then press the black release lever to open the print head. 7. Pull the black plastic take-up spool clip to remove it. 9 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance 8. Squeeze and pull the label stock roll latch spring lock open, then move the latch away from the label stock roll. 9. Remove the old label stock roll and the take-up spool. 10. Load the new label stock roll, then close the label stock roll latch. 11. Arrange the label tape as in Figure 7-54. Figure 7-54: Aliquoter Module – Loading Label Roll O 2 3 4 1 Metal guide 2 White plastic ring 3 Feed button 4 Label stock roll 12. Adjust the white plastic ring on the metal guide to keep the label tape in place. 13. Roll the tape end up on the take-up spool and lock the tape end with the black plastic take-up spool clip. 14. Close the print head. 2023/08 10 As Needed Maintenance Aptio Automation Operator’s Quick Guide 15. Close the hinged secondary tube labeler. 16. Press the feed button to advance the label tape until the alarm stops. 17. To check the operation of the new label roll, perform the following procedure: a. Place a secondary tube in the labeling area; verify that the tube orientation is as shown in Figure 7-55: Secondary Sample Tube Orientation. Figure 7-55: Aliquoter Module – Secondary Sample Tube Orientation 1 Secondary sample tube, correctly oriented b. Select Overview > Aliquoter. c. Select Diagnostics – Labelling & BCR from the Select an Option drop-down menu. d. Select checkmark > Print Label > Labeling Test > checkmark. e. Verify that the label is correctly positioned and that the printed data (barcode, human readable barcode, 4 printed rows) is legible. 18. Close the labeler door. 19. Document completion of this procedure in the As Needed Maintenance Log. 11 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance Sealer Module – Replacing the Foil Reel Perform this maintenance procedure as needed to replace the Sealer Module foil reel. Note: A new foil reel contains 16,000 seals. Note: Ensure the laboratory is stocked with an adequate supply of foil reels to prevent excessive “down time” due to a lack of inventory. 1. Ensure the module is Off-line by performing the following: a. Select Overview > Sealer . b. Select Status from the Select an Option drop-down menu. c. Select checkmark > Off-line > Do Not Flush. 2. Select Pause to stop all Aptio system activity. 3. Select Diagnostics. 4. Select Diagnostics – Sealing Head from the Select an Option drop-down menu. 5. Select checkmark. 6. Select Home to move the Sealer head to the Home position and away from the cutter. 7. Select Diagnostics from the bottom right corner of the Status screen. 8. Select Diagnostics – Seal Loader > checkmark > Foil Load. 9. Remove the thumbscrews that hold the sealer cover. 10. Set the screws aside and lift the cover. 11. Place thumbs on the reel axis and grasp the foil reel. Pull the reel off the reel axis. Figure 7-56: Sealer Module – Foil Reel 1 Foil reel 2 Reel axis 12 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance 12. Remove the tape from the new foil reel. Ensure that the shiny side of the foil is facing up. 13. Mount the foil reel on the reel axis so that the alignment peg is inserted in the alignment hole on the reel. The shiny surface of the foil reel will be toward the top and the dull surface will be toward the bottom. Figure 7-57: Sealer Module – Peg on Reel Axis -N 1 Reel axis 2 Alignment peg Figure 7-58: Sealer Module – Foil Reel Hole 1 Alignment hole 14. Position the foil reel so the bottom surface is flat against the foil loader. 15. Insert the foil tab under the locker. 2023/08 13 As Needed Maintenance Aptio Automation Operator’s Quick Guide Figure 7-59: Sealer Module – Foil Reel Under Locker W 1 Locker 2 Puller 3 Cutter 16. Continue to load the foil tab under both the puller and the cutter until 1 inch (3 cm) is past the cutter. 17. Smooth all the foil through the feeding mechanism. 18. Close the sealer cover. 19. Select Feed. The Sealer Module automatically cuts 10 pieces of foil. Figure 7-60: Sealer Module – Sealer Foils 20. Open the Sealer Module cover. Remove the cut pieces of sealer foil. 14 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance 21. Close the sealer cover. Align the mounting pins and holes, then tighten the thumbscrews. 22. Select Start to resume processing. 23. Select Diagnostics. 24. Select Status from the Select an Option drop-down menu. 25. Select checkmark. 26. Select Reel Count > checkmark to reset the seal counter to 16,000. 27. Ensure that the module is not in an error condition, if necessary, use guided error recovery. 28. Select On-Line to resume operation. Note: The Sealer status is yellow until the temperature is within range. 29. Document completion of this procedure in the As Needed Maintenance Log. 2023/08 15 As Needed Maintenance Aptio Automation Operator’s Quick Guide Recapper Module – Loading Caps Perform this maintenance procedure as needed to load the Recapper Module with caps. 1. Select Overview > Recapper. 2. Select Status from the Select an Option drop-down menu. 3. Select checkmark > Going Off-line. 4. Open the Recapper Module cap container door. Figure 7-61: Recapper Module – Cap Container Door Open 7 2 1 Open cap container door. 2 Spring lock 5. Load caps in the Recapper Module cap container. Note: Do not overfill the Recapper Module cap container. 6. Press the spring lock and push the Recapper Module cap container door to close it. 7. Ensure that the module is not in an error condition; if necessary, use guided error recovery. 8. Set the Recapper Module to On-line. Note: All Recapper Module components will be initialized. 9. Document completion of this procedure in the As Needed Maintenance Log. 16 2023/08 Aptio Automation Operator’s Quick Guide As Needed Maintenance Track Module – Checking Sample Carrier Integrity Perform this maintenance procedure as needed to check sample carrier integrity and, if necessary, remove a defective sample carrier. 1. Ensure that all sample carriers on the Aptio Automation system are empty. 2. Shut down the Aptio Automation software. 3. Visually inspect the sample carriers. 4. Verify that the sample carriers are not defective or damaged. Check that the fingers that hold sample tubes are not broken. 5. Verify that a sample tube can be securely held in each sample carrier. 6. If a sample carrier is damaged, remove it from the track. 7. Document completion of this procedure in the As Needed Maintenance Log. 2023/08 17 Please note that the learning material is for training purposes only! For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator's Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Note: Some functions shown in this material are optional and might not be part of your system. 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