Syngo Carbon - Quality Assurance Job Aid

SIEMENS Healthineers Syngo Carbon – Quality Assurance Physician Access Viewer Job Aid Template effective date: 27 May 2019 | HOOD05162003010284 Job Aid effective date 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Table of Contents Entry Levels 3 Properties 4 Modification Tools 5 Keyword Tagging 6 Carbon Sharing DICOM Data 7 Exporting DICOM Data 8 Notifications 9 2 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Entry Levels The Viewer offers a variety of functions to ensure the quality of the archived data within syngo Carbon. Documents (175) last update on: 8:23 AM Filter X Series (4) You can perform quality assurance on the following Study Date Description Alternate Y Serles Nu ... Description levels: Allfinding o' 1 3 2/3/1987, PID_1606398€80 5,555 Al-Rad Companion- 10/12/2007 8:47 AM Thorax 2 1 • Patient level 5,555 Al-Rad Companion- 6,666 Al-Rad Companion- 2 • Study level 6/21/2010 5:20 AM 3 Instances ... = • Series level Prior Examinations Filter: []Modallty Body Region SOP Insta ... Image Ty ... Ph 4 • Instance level Archive Study Date Description Modallty Serles Objects 1.2.276.0 .... ORIGINAL MC No results Please note: In order to prevent multiple users from executing QA operations at the same time, the 4 corresponding study or generic container which is viewed is locked. The document can be viewed, but a warning message will inform you about ongoing QA operations. 3 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Properties – 1 Access the document properties from the context 2 A dialog box opens. It contains tabs for every available level of menu on any level of the results list. Depending on the the document, with the tab of the current entry level set to entry level, right click and select: active. • Properties of patient You can now make the required changes. Fields or tabs that • Properties of study cannot be modified are deactivated or hidden. As soon as you • Properties of series confirm your changes, they are applied to the entry. • Properties of instance For generic documents, click Properties of document Properties of patient X or Properties of file. Patient Study Series Instance Last Name First Name × X Patient ID 78960 X Pationt ID Authority Name Default X SSN x Documents (151) Last updated on: 2:21 PM XAD Patient ID Study Date 4 Description > Doe John O i Please note: Properties of instance also allows you to change 1/1/2000, Anonym Properties of patient patient, study, or series level properties. > DR_WholeBor Q 4/20/2016, DR_118 Show other patient IDs 4 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Modification Tools – Study Date Description Modality Doe John O 1 1/1/2000, Anonym_CT1 Select the following functions from the context menu: 3/27/2020 4:12 PM CT Pumonary Density CT 3/27/2020 4:12 PM CT Pumonary Density CT • Copy: A dialog box opens with a selection list of possible storage areas. 3/27/2020 4:12 PM CT Pumonary Density CT Clicking OK selects an organizational unit and copies the selected study or file to the specified organizational unit. 3/27/2020 4:12 PM CT Pumonary Density Open 3/27/2020 4:12 PM CT Pumonary Density Properties of study • Move: A dialog box opens with a selection list of possible storage areas. 3/27/2020 4:05 PM Keywords Clicking OK selects an organizational unit and moves the selected study or Workflow State file to the specified organizational unit. 3/27/2020 4:05 PM EL Show other examinations 3/27/2020 4:05 PM + Download • Reassign study/series: 3/27/2020 4:05 PM • To reassign a document to another patient or visit, select to another > Export =Send patient or visit and click OK. 3/27/2020 4:05 PM Register reference pointer • To reassign a DICOM study to a requested procedure or a DICOM series to 3/27/2020 4:05 PM Register in Patient Portal a scheduled procedure step, select To another order and click OK. 3/27/2020 4:05 PM Share Delete: delete selected document 3/27/2020 4:05 PM E Copy • 3/27/2020 4:05 PM E Move • Cut/Paste: cut/paste a selected document into other study. Supported Reassign Cut/Paste operations are: Merge studies, Merge series of the same 3/27/2020 4:05 PM II Delete modality, Move series to another study. 1/1/2020 4:27 PM CT Pulmonary Densitv & Cut Other Examinations E Paste The results list is immediately updated. 5 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Keyword tagging Assign keywords Group by keywords 1. To assign keywords on the various levels, right-click the element on 1. Click the arrow key next to the keyword search field to the required level and select Keywords > Add keyword from the view the keywords of the respective keyword catalog. context menu. Navigate the tree to find the required keyword or use the Density filter function to search for the keyword in the catalog. To Density actually apply the keyword tagging, select and click the Open Density Properties of study appropriate entries in the catalog. Keywords Density CT Add keyword Workflow State Density befundrelevant Open EB Show other examinations Density Properties of study + Download Keywords Add keyword Export Workflow State befundrelevant 2. The form for assigning keywords opens. Depending on the EE Show other examinations configuration, keywords such as ICOTAGS catalog can be displayed _ Download directly in the context menu entry Keywords for quick selection. › Export 3. You can select the keyword groups from a selection menu. If a 2. Click to save the keyword tagging. Click OK to confirm your catalog is extendable, you can enter a new keyword directly in the changes. text field. Depending on the configuration, you can use so-called free-text catalogs. This means keyword tagging via manual text entry. 6 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Sharing DICOM Data 3/27/2020 4:12 PM CT Pumonary Density Open 3/27/2020 4:12 PM CT Pumonary Density Dl Properties of study Release examinations to physicians in private practice as well as 3/27/2020 4:05 PM Keywords 3/27/2020 4:05 PM Workflow State medical institutions for electronic diagnosis communication by E Show other examinations 3/27/2020 4:05 PM + Download sharing documents. 3/27/2020 4:05 PM [+ Export 3/27/2020 4:05 PM = Send 1. Select the required documents and choose Share from the Register reference pointer 3/27/2020 4:05 PM Register in Patient Portal context menu. 3/27/2020 4:05 PM Share Enter the relevant information in the dialog box: 3/27/2020 4:05 PM Es Copy 2. 3/27/2020 4:05 PM ES Move • With users/user groups: You can select one or more recipients Reassign 3/27/2020 4:05 PM Delete at a time. 1/1/2020 4:27 PM CT Pulmonary Densitv K Cut Other Examinations e Paste • Validity period: You can add a validity date for your share. To Sharing 1 document(s) X allow permanent access to your share, check the box With users X indefinitely. With user groups X High priority: Check the box to mark a share as high priority. Valid until 9/21/2021 x [] indefinitely • Subject X ] High priority 3. Click OK to release the documents. Every recipient will receive a notification in their inbox as well as an email notification, if they have provided an email address. Information - A Please note that your personal message is communicated in plaintext. Do not include patient data. The shared medical documents are not transmitted directly. Cancel Ok 7 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Exporting DICOM Data 1. Select the required documents and select Export 2. The Export function opens a panel in which you can adjust various from the context menu. settings such as the required format, file encryption with password, CT Pumonary [ and anonymization of DICOM patient data for privacy protection. Open CT Pumonary [ [ properties of study Export document × CT Pumonary ! Keywords Format Patient Data Workflow State ZIP ISO Original Anonymized EH Show other examinations L, Download Export Options Send Encrypt Create subfolders for series Information A You have requested the export of documents from the archive. Please note that this is medical data which has to be kept confidential, even though it will be anonymized during export. The reidentification of patients via exported data cannot be excluded. Cancel Export Please note: The export function can be accessed from the following entry levels: study and series level. 8 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 Quality Assurance (QA) Physician Access Viewer – SIEMENS Healthineers Notifications The Viewer provides a document error and warning log. An error log SIEMENS .... Healthineers. LU 1 x is created if an error occurred during the import of DICOM files. If Search CT all CT Today MR today + - off corrective measures set in the DICOM configuration are taken during Last Name Patient ID Description Modality Study Date Producer X X x ECG X X × RADIOLOGY X X a re-import, a warning log is created. Document Log Errors X Warnings For DICOM Q/R search, the following is not considered: Document Log, Producer Search 1. To find files with an error or warning, use the search filter Errors or Warnings documento ( 1) Last updated on: 8:00 AM Filter X CSV Series (1) Document Log. Onl ... Name Study Date Patient ID Description Resting 12-lead ECG ECG 1 o Dinzel Franz 29/09/2010 5:02 PM 10718830 Resting 12-lead Waveform ECG Follow these steps to access the document log and correct entries: 1. Right-click a document in the results list to open the context Instances ... menu and select Show document log. 2. A new window opens and lists all warnings and errors logged for the selected file. 3. Click the required entry to see the entire log entry. 4. If the warning is acknowledged or the error is resolved, for example after a re-import, you can delete it from the list. Select the entry and click Set as resolved. You can select several entries and resolve them all in one step. For traceability, you may also keep the entries in the document log. 5. To resolve issues, use the command line tools available. 9 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021 SIEMENS Healthineers Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. © Siemens Healthcare GmbH 2021 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Telephone: +49 9131 84-0 siemens-healthineers.com Footnote/Source/Disclaimer 10 Effective date: 03 AUG 2021| HOOD05162003212523 Unrestricted © Siemens Healthineers, 2021