My Daily Workflow with POCcelerator™ Data Management System

Continue Continue Continue Continue Continue Continue Untitled Scene Master Template HILS2218 | Effective Date: 25-Mar-2022 My Daily Workflow with POCcelerator™ Data Management System Day in the Life of the Point of Care Informatics Lab Series Welcome poccelerator_dailyworkflow_welcome.mp3 Welcome to My Daily Workflow with POCcelerator™ Data Management System. A part of our Day in the Life of the Point of Care Informatics Lab Series. Introduction poccelerator_dailyworkflow_intro.mp3 Hi everyone, I’m Sara. I am a Point of Care Coordinator and have the responsibility for training others in my Point of Care lab on the POCcelerator Data Management System. One of the new hires recently asked me how I work with the system to complete my day to day tasks. I am going to show you how my lab uses POCcelerator Web to ensure all Point of Care testing is running accurately and operators are working efficiently. Daily Workflow: Shamus – New Point of Care Coordinator 1. Monitor the status of devices 2. Review QC results and incomplete QC results 3. Review patient results 4. Check for pending and expired operator certifications Daily Workflow Checklist poccelerator_dailyworkflow_checklist.mp3 Good morning. Back at work again and I’m here with my new colleague Shamus. Shamus is our newest Point of Care Coordinator and needs to learn our lab’s daily workflow with POCcelerator Data Management System. For an easy to use user interface and a great dashboard, our lab prefers to work in POCcelerator Web. Once logged in, we follow our daily workflow checklist. First we monitor the status of devices using the Dashboard. Then, we review QC results and address any incomplete QC results. We review patient results. And finally, we check for any pending and/or expired operator certifications. With all that said, let’s head to the lab and begin our day. Checklist item 1 Monitor the status of devices #1 Monitor the status of devices Select the Red filter tab. Blank poccelerator_dailyworkflow_dashboard_1.mp3 So let me show you how to monitor the status of devices. Here you can see the Dashboard. The Dashboard provides a good overview of our active devices and has buttons that allow us to quickly switch between POCcelerator Web screens so we can troubleshoot and resolve any device errors. Shamus – Wow, it looks like we’ve got a lot of devices to review today! Yes, the All devices view displays a lot of information, so I like to filter the Dashboard to only see devices with errors. To do that, I select the red filter tab. Please select the Red filter tab to continue. Select the Location filter dropdown. Blank poccelerator_dailyworkflow_dashboard_2.mp3 Additionally, if there are a lot of errors to resolve that day, I will use the Location filter to view device errors by ward. Let’s see what’s going on in the Emergency Department Room 2. Please select the Location filter dropdown to continue. Select Emergency Department; Room 2. Blank Please select Emergency Department; Room 2 to continue. Blank poccelerator_dailyworkflow_dashboard_3.mp3 Now we only have 3 devices with errors. Shamus – This is so much easier to view now! Right! The Clinitek Status and 2 RapidPoint 500 devices all have QC frequency errors. This means a QC measurement was not taken during the required time frame. We might need to follow up with staff in the ER to make sure they are performing QC at the right intervals. Now the RapidPoint 500 01051 device has additional errors that we need to look into. The QC status column is red, so at least one QC result is out of range. Let’s hover over the red bar to see more details. As you can see, pH is out for QC Level 1 and Level 2 and will need to be addressed. Finally, the Incomplete QC column is red, meaning there are QC results with incomplete data. Let’s hover over this red bar to see which analyte is incomplete. Here there are 5 incomplete QC results for lactic acid that will need to be further investigated. So looking at the Dashboard, you can see we’ve got a lot to do today. Shamus – I agree! Congratulations! You have successfully monitored the status of devices. To try the activity again select Retry, or select Next to continue the training. Retry Next Congratulations Checklist item 2 Review QC results and incomplete QC results #2 Review QC results and incomplete QC results Select the Red filter tab. Blank poccelerator_dailyworkflow_reviewqc_1.mp3 Now let’s talk about Step 2 in our daily checklist: Review QC results and incomplete QC results. The QC monitor can be found by selecting the QC tab and then selecting QC monitor. Just like the Dashboard, the QC monitor contains a lot of information, but again we will use the filters to display exactly what we are looking for. Using the filters at the top of the screen, we can review QC by a specific ward, model, device number, or even specific set of days. Or we can use the advanced filter settings to view QC by a specific date range, QC level, QC lot, analyte, or sample type. But for now, let’s just look at today’s QC results. In the table below, we can see all QC measurements. Shamus – That yellow status bar is a new one! What does the yellow color mean? Good catch! Yellow colored bars indicate results with an added comment. Plus they can be found on the Dashboard too! Here I like to filter the QC results, so I only see uncommented QC violations. This can be done by selecting the red filter tab. Please select the Red filter tab to continue. Select Details. Blank poccelerator_dailyworkflow_reviewqc_2.mp3 Now there are 18 uncommented QC violations that need to be addressed. In this example it looks like the QC violations are coming from QC level 2 on the i-STAT device 300292 in Emergency Department Room 1. Let’s select the Details button to view more information about one of the measurements. Please select Details to continue. Select the green checkbox. Blank poccelerator_dailyworkflow_reviewqc_3.mp3 Looking at the result, we can see a 4.13 mmol/L potassium result outside the manufacturer limits, and looking at the operator comment, it seems the operator ran the wrong QC level. Now we can add a lab comment either using the dropdown list or we can manually type a comment. Additionally, a QC measurement can be released by selecting the Released checkbox. In this case, let’s just add our own lab comment ‘Reviewed’ and select the green checkbox as confirmation. Please select the green checkbox to continue. Select the Incomplete QC measurements tab. Blank poccelerator_dailyworkflow_reviewqc_4.mp3 Shamus – Now why do we not see the result with a yellow colored bar? Remember, we currently have the red filter tab applied, so we only see uncommented QC violations. If we selected All measurements or the yellow filter tab we would see the i-STAT potassium QC result with a yellow colored bar. To finish reviewing these QC results, we would repeat the process of selecting Details, reviewing the QC result, adding a lab comment, and confirming our input for each result. Now, let’s select the Incomplete QC measurements tab on the QC monitor, so we can discuss part 2 of our task which is Review incomplete QC results. Please select the Incomplete QC measurements tab to continue. Select Modify. Blank poccelerator_dailyworkflow_incompleteqc_1.mp3 The Incomplete QC Measurement table displays any incomplete measured values from online connected devices and like the All QC measurements table, you can use the filters above to search for desired measurements. To edit an incomplete QC measurement, start by selecting the Modify button. Please select Modify to continue. Select the User field dropdown. Blank poccelerator_dailyworkflow_incompleteqc_2.mp3 Here you can review the incomplete QC measurement and see what information is missing from the data record. In this example the User ID is missing. We need to add a user ID to the User field. Select the User field dropdown box, so we can find the correct user. Then, select the user Siemens Healthineers, ID 1000. Please select the User field dropdown to continue. Select Healthineers, Siemens (1000). Blank Please select Healthineers, Siemens (1000) to continue. Select the green checkbox. Blank poccelerator_dailyworkflow_incompleteqc_3.mp3 And finally, select the green checkbox to confirm your input. Again, to review all incomplete QC results, we would repeat the process of selecting Modify, editing the QC measurement to address the missing information, and selecting the green checkbox. Please select the green checkbox to continue. Blank poccelerator_dailyworkflow_incompleteqc_4.mp3 So what’s next on the checklist? Shamus – It says here that checklist item 3 is Review patient results. If I had to guess I would say we are now heading to the Patient tab. Exactly! Congratulations! You have successfully reviewed QC results and incomplete QC results. To try the activity again select Retry, or select Next to continue the training. Retry Next Congratulations Knowledge Check You have just learned about items 1 and 2 from the our lab’s POCcelerator Daily Workflow checklist. Select Start to test your knowledge of the presented content. Start Knowledge Check poccelerator_dailyworkflow_knowledge.mp3 Now let’s take some time to reflect on the first two items of our Daily Workflow checklist. Select Start to test your knowledge. Select the correct designated area, then select Submit below. Question 1 of 2 Which Dashboard filter displays devices with errors? Hotspot Incorrect The Location filter displays devices by ward. Incorrect The Status column displays the overall status of a device. Incorrect The Green filter tab displays devices with no errors. Correct Incorrect You did not select a designated area. Select the correct designated area, then select Submit below. Question 2 of 2 Which QC monitor button displays additional information about a QC measurement? Hotspot Incorrect The All measurements filter tab displays all QC measurements. Incorrect The Print by device button creates a QC report grouped by device. Incorrect The double arrows button displays the Advanced filter settings. Correct Incorrect You did not select a designated area. Knowledge Check Completion Review Retry Retry Continue Continue You have just completed the Knowledge Check. Select Review to assess how your responses compare to the correct answers. Select Retry to test your knowledge again or select Continue to advance through the course. Knowledge Check Completion Checklist item 3 Review patient results #3 Review patient results Select the Measurement errors tab. Blank poccelerator_dailyworkflow_patient_1.mp3 To review patient results we must first go to the Patient result monitor. We do that by selecting Patient, then Result monitor. Here you can see we have Range of time and many additional filters that can be used to narrow down our search. For now let’s look at today’s data and let’s select the Measurement errors tab to see which patient results need to be reviewed. Please select the Measurement errors tab to continue. Select the expand icon. Blank poccelerator_dailyworkflow_patient_2.mp3 Then, let’s select the second record’s expand icon to view more result information. Please select the expand icon to continue. Blank poccelerator_dailyworkflow_patient_3.mp3 Now we can see the analytes and individual results associated with the measurement record. Additionally, we can hover over any red Technical or Transmission errors to see a description of the error. In this case, the technical error was a missing reagent lot number. We can also hover over any checkmarks in the Comments column to see operator comments and further investigate. Here we see the operator reran QC with a new lot. To resolve these errors, or any technical or transmission errors, it will need to be done in POCcelerator Client’s Result Monitor. Congratulations! You have successfully reviewed patient results. To try the activity again select Retry, or select Next to continue the training. Retry Next Congratulations Checklist item 4 Check for pending and expired operator certifications #4 Check for pending and expired operator certifications Enter 4. Type Here 4 4 Blank poccelerator_dailyworkflow_operator_1.mp3 And finally, let’s discuss how to monitor operator certifications. To do that we must navigate to the Operator certifications monitor by selecting Operator, then Certifications monitor. Here we can view certification information for operators assigned to your locations and device models. To search for any expired operator certifications, we can use the Expired in last (months) filter. In this example let’s see which operator certifications expired in the last 4 months. Enter 4 into the Expired in last (months) field. Please enter 4 to continue. Enter 1. Type Here 1 1 Blank poccelerator_dailyworkflow_operator_2.mp3 Shamus – It looks like we have a few expired certifications to investigate today. Yes! And let’s also utilize the Expiring in (months) filter to see which certification records are going to expire next month. Let’s enter 1 into the field. Please enter 1 to continue. Blank poccelerator_dailyworkflow_operator_3.mp3 It looks like we have a few operator certifications that are about to expire. Good thing we have training sessions coming up! Finally, we can use the Export button to create an XML file of all the certification records displayed. We can use this for reference, so we know exactly who we need to train and on what device, to help us avoid any future expired certifications. Shamus – Sounds like we have a good plan! Congratulations! You have successfully checked for pending and expired operator certifications. To try the activity again select Retry, or select Next to continue the training. Retry unassigned unassigned Next Congratulations Daily Workflow Review Monitor the status of devices Navigate to the Dashboard Select the red filter tab Filter by ward, if necessary Review the results and hover over the red QC status and Incomplete QC tabs to view additional measurement information Utilize the Pat and QC Monitor buttons and/or device name hyperlinks to navigate to the appropriate screens to address any errors Review QC results Navigate to QC > QC monitor Use the filter settings, if necessary Verify the All QC measurements tab is selected Select the red filter tab Select Details Enter a Lab comment, if necessary Select the green checkbox to confirm your input Repeat steps 5-7 to acknowledge all uncommented QC violations Review incomplete QC results Navigate to QC > QC monitor Use the filter settings, if necessary Select the Incomplete QC measurements tab Select Modify Edit the QC measurement to address the missing information Select the green checkbox to confirm your input Repeat steps 4-6 to edit and complete all incomplete QC results Review patient results Navigate to Patient > Result monitor Use the filter settings, if necessary Select the Measurement errors tab Select a record’s Expand icon Hover over the Technical errors, Transmission, and Comments columns to view additional information Transmission and technical errors must be resolved in POCcelerator Client Check for pending and expired operator certifications Navigate to Operator > Certifications monitor Utilize the Expiring in (months) field, to search for soon to expire operators Utilize the Expired in last (months) field, to search for expired operators Select a record’s expand icon Add a comment, if applicable Select the green checkbox to confirm your input Daily Workflow Review poccelerator_dailyworkflow_review.mp3 Now let’s take this time to review the Daily Workflow checklist. To monitor the status of devices you must navigate to the Dashboard. Select the red filter tab to view devices with errors. Use the Location filter to view devices in a single ward. In the table, review the results and hover over the red QC status and incomplete QC tabs to view additional measurement information. And utilize the Pat and QC Monitor buttons and/or device name hyperlinks to navigate to the appropriate screens to address any errors. To review QC results you must navigate to the QC monitor screen. Utilize the simple and/or advanced filter settings, if necessary. Verify the All QC measurements tab is selected. Select the red filter tab. Select Details to view additional QC measurement information. Enter a lab comment, if necessary. And select the green checkbox to confirm your input. Then repeat steps 5-7 to acknowledge all uncommented QC violations. To review incomplete QC results you must also use the QC monitor screen. Utilize the simple and/or advanced filter settings, if necessary. Select the Incomplete QC measurements tab. Select a record’s Modify button to view additional QC measurement information. Edit the QC measurement to address the missing information. And select the green checkbox to confirm your input. Then repeat steps 4-6 to edit and complete all incomplete QC results. To review patient results you need to navigate to the Patient result monitor. Utilize the range of time and additional filter settings, if necessary. Select the Measurement errors tab. Select a record’s expand icon to view additional result information. Hover over the technical errors, transmission, and comments columns to view additional information. And note that transmission and technical errors must be resolved in POCcelerator Client. And finally, to check for pending and expired operator certifications use the Operator certifications monitor. Use the Expiring in (months) field, to search for soon to expire operators and use the Expired in last (months) field to search for expired operators. Select a record’s expand icon to view additional certification details. Add a comment, if applicable. And select the green checkbox to confirm your input. Disclaimer Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. POCcelerator and all associated marks are trademarks of Siemens Healthcare Diagnostics Inc., or its affiliates. All other trademarks are the property of their respective owners. © Siemens Healthcare GmbH 2023 Siemens Healthineers Headquarters\Siemens Healthcare GmbH\Henkestr. 127\ 91052 Erlangen, Germany\Telephone: +49 9131 84-0\siemens-healthineers.com Disclaimer Assessment Start This assessment will test your retention of the presented content. A passing score of 80% or higher is required to complete the course and earn your certificate . Assessment questions must be answered completely to receive full credit. Partial credit will not be given for assessment questions that require multiple answers. You may repeat the assessment as many times as needed. Assessment Select the best answer. Operator Administration Question 1 of 5 Which POCcelerator Web screen provides an overview of all active devices? Dashboard Devices Multiple Choice Incorrect The Administration menu allows you to manage comments, change your password, and configure Active Directory. Incorrect The Operator menu allows you to manage operators and operator certifications. Incorrect The Device menu allows you manage ward-related devices and device maintenance. Incorrect Select the best answer. Green Orange Question 2 of 5 What color is the status of uncommented QC measurements? Yellow Red Multiple Choice Incorrect Orange is not a status color in POCcelerator Web. Incorrect Green indicates valid QC measurements. Incorrect Incorrect Yellow indicates commented QC violations. Select the correct designated area, then select Submit below. Question 3 of 5 Which QC monitor button allows you to edit incomplete QC measurements? Hotspot Incorrect The Incomplete QC measurements tab allows you to view QC measurements whose data record is not complete. Incorrect The double arrows button displays the Advanced filter settings. Incorrect The green checkmark confirms any inputs you make. Correct Incorrect You did not select a designated area. Select three (3) answers. Question 4 of 5 Which of the following Patient result monitor columns can display additional information if hovered over? Transmission Technical errors Comments Status Multiple Answer Incorrect One or more answers are incorrect. Correct Select the correct designated area, then select Submit below. Question 5 of 5 Which Operator certifications monitor can be used to filter for soon to expire operator certifications? Hotspot Incorrect The Show last [10] certifications filter displays only the last X number of certification records. Incorrect The Expired in last (months) filter displays certification records that expired in the last specified number of months. Incorrect The Show certifications only for operators with key wards filter displays certification records for operators with key wards assigned. Correct Incorrect You did not select a designated area. Assessment Results YOUR SCORE: PASSING SCORE: Review Retry Retry Continue Continue Continue %Results.ScorePercent%% %Results.PassPercent%% Assessment Results You did not pass the course. Take time to review the assessment then select Retry to continue. Congratulations. You passed the course.. Exit To access your Certificate of Completion, select the Certificates tab from the learning activity overview page. You can also access the certificate from your PEPconnect transcript. You have completed My Daily Workflow with POCcelerator™ Data Management System. Completion Question Bank 1 HOOD05162003367505 | Effective Date: 18 Aug 2023 1.1 Welcome 1.2 Introduction 1.3 Daily Workflow Checklist 1.4 #1 Monitor the status of devices 1.10 #2 Review QC results and incomplete QC results 1.21 Knowledge Check 1.25 #3 Review patient results 1.30 #4 Check for pending and expired operator certifications 1.35 Daily Workflow Review 1.36 Disclaimer 1.37 Assessment