Managing Add-On Tests Workflow on the Atellica® Solution

Continue Continue Main Scene Managing Add-on Tests Workflow on the Atellica® Solution Day in the Life of the Lab Series Look for more content in our Day in the Life of the Lab Series. Welcome Welcome to the Managing Add-On Tests Workflow on the Atellica® Solution. A part of our day in the life of the lab series. This training is specific to Sample Handler configurations Blank Hi, it’s me Sandy. I am an experienced user and I have responsibility for training others in my lab on the Atellica Solution. One of the new hires recently asked me how do we best manage our add-on tests on the Atellica Solution? I am going to show you how I train people in my lab on the proper procedure so we can continue to process samples efficiently. I like to make sure everyone uses the same steps. Scenario One Additional tests that need to be added to an order from a day or two ago. Blank The first real life scenario I would like to discuss is a recent request that came thru our lab, from Dr. Hunter, for additional tests that need to be added on to an order from a day or two ago. I would like to take a moment and explain how we located the sample from our refrigerator and the workflow that we followed to add on the new tests. Blank 4a: Hi Sandy how are you today. This is Dr. Hunter; my office recently sent a request to run a few more tests on one of our patient’s samples. Will you be able to get to those today? 4b: Sure, that will not be a problem. Blank This presents a great example for my new hires. Since we are using archive racks in my lab, I can use the Atellica Solution software to find the tube location. We start out on the home screen and select the quick find icon in the tool bar. Blank In the search screen we will search by the patient’s name that Dr. Hunter had given us. We make sure to click on historical results since the sample was from a few days ago. Then we select the search button. Blank You can select the Location heading on this screen, and then you can see the rack id that we need to look for, which is a six digit number as shown, and also the tubes position within that rack, which is C9. I now have what I need. Refer to Online Help for more information about assigning rack labels. Blank I almost forgot, another feature that my lab really likes is that we can assign the archive racks their own friendly name, for example fridge one. In my lab, we have named our racks in such a way that the Rack ID indicates the storage location in our lab. This way we know exactly where to go to find the rack. You can get to the screen I’m showing by using the navigator to locate the SH & Sorting Configuration screen and selecting Rack Processing. Then select the view or edit button. From here, you can assign a custom label to your racks, but I would suggest referring to online help to go over the procedure for assigning these rack labels. Locate by: Rack ID Tube Position When performing add on tests make sure you have enough sample volume. Blank So, now, with tablet in hand, I can go to the storage location in my lab. Locate the rack by the Rack ID and find the tube by its position. It is important that I check and make sure we have enough volume in the archived sample to run the requested additional tests. Blank Now that I have my tube, how can we add on the new test orders that Dr. Hunter requested? Let me just clarify that in our lab for an add on test we add to the existing order, but your lab may proceed differently so make sure your use your labs own specifications. In our lab we updated the order in our LIS to download to our Atellica Solution to add on this new test. The Atellica Solution Sample Handler recognizes that the tube has new orders and so the tests will start to process when we put it on. Blank To check on the status of the orders, I go to the Worklist screen. Look you can see the order that was added. Now let’s move the next scenario that we recently had experience with in our lab. Scenario Two Additional tests that need to be added on to an order for a tube that is currently in the Sample Handler. Blank This next scenario is a little bit different than the one I just presented for add on tests from Dr. Hunter. We were recently working with another patient sample from another doctor’s office. The patient recently was in for her regular health screening and her lab work was sent into our lab. The patient had an unexpected trip to the emergency room, where she needed to have an x-ray, so for safety’s sake they wanted to have an HCG test done. Since the sample had just recently come into the lab it was still in our Sample Handler. Let me explain how we handled that. Blank I simply can go to the Worklist screen, since I know that this is a sample that was placed on the system within the hour, and I can add on the test here. To add the test, I select the order from the list and then select the Add Test to Order button. This icon I am showing indicates this sample is still onboard. Blank On the Order Details screen, I select Add Tests, select the tests I want to add, in this case ThCG, and then select Update Order. Tubes in an archive rack must be moved to an input rack prior to additional processing. Refer to attached sorting and archiving job aid Blank Back on the Worklist screen, you will see that the test now has been added and the sample is processing. That wasn’t that difficult right? Now, let’s move to our last scenario. Scenario Three Using the Atellica Data Manager to find an archived sample and run an add on test. This scenario is specific for labs running Atellica Data Manager Blank Finally, our last scenario is how we use the Atellica Data Manager, to find an archived sample and then do the add on test. Blank Shown here is the Atellica Data Manager in our lab. For those of you who are not familiar, Atellica Data Manager is a multi-system data manager for analyzers and lab automations systems (or LAS). Atellica Data Manager allows myself and others in my lab to have a consolidated view of data from our connected analyzers. Allowing us to review and manage results from multiple analyzers from a single location. Let me show you how we use it to find an archived sample and then add on a test. Blank To add on tests to the archived sample using our Atellica Data Manager, we navigate to the Order Entry screen. To learn more please refer to attached job aid and find more training on PEPconnect. Blank From the Order Entry screen which I am showing here you would enter the sample ID, patient ID, and the Requests or in the case of this example the add on tests. Atellica Solution would then treat it like an add on to the existing order. To learn more about how to use Atellica Data Manager please refer to the attached job aid and other content available on PEPconnect. Are you ready for a knowledge check? Knowledge Check You have just learned about Managing Add-On Tests Workflow on the Atellica® Solution. Select Start to test your knowledge of the presented content. Start Knowledge Check Select the correct designated area, then select Submit below. Question 1 of 1 Which button can be used to search for a sample? Hotspot Incorrect Incorrect Correct Incorrect You did not select a designated area. Knowledge Check Completion Review Retry Retry Continue Continue You have just completed the Knowledge Check. Select Review to assess how your responses compare to the correct answers. Select Retry to test your knowledge again or select Continue to advance through the course. Knowledge Check Completion Refer to Online Help and PEPconnect for more information! Blank Thank you for taking the time to learn more about Managing Add-On Tests Workflow on the Atellica® Solution. For a refresher on some of the steps I have covered, use the Resources link in the upper right corner of the screen to access a job aid on this topic. For more information you can search by specific keywords on Online Help, or check out PEPconnect, where you have access to additional job aids and videos. I look forward to spending another day in the life of the lab with you very soon and sharing more information about the Atellica Solution. Disclaimer Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. 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