Hematek® 3000 Maintenance Job Aid

Hematek 3000 Maintenance Job Aid A. Periodic Cleaning Not following recommended cleaning practices can lead to • Damage to or incorrect positioning of the sensing switch fingers • Staining of the smeared glass slides of inadequate quality • System failure Cleaning Interval Action Daily, end of shift, or if necessary Clean exterior surfaces using a small amount of methanol and damp, soft, disposable, lint-free, absorbent cloth or tissue Daily, end of shift, or if no glass slides Clean platen, stain tube, and cannula are to be processed for one hour or more Daily, end of shift, or after installing a Empty and clean the waste tank new Hematek Stain Pak Weekly Clean drain troughs and rear guide rail Cleaning the exterior surfaces 1. Wipe the exterior surfaces of the system with a damp, soft, disposable, lint-free, absorbent cloth or tissue and mild cleaning agent. 2. Use a small amount of methanol to clean stain from the exterior surfaces. Cleaning the Platen After staining a large number of blood smears, precipitated stain solution tends to accumulate in the mixing grooves of the platen. Cleaning is especially important if bone marrow slides have been stained because the fat droplets can leave a greasy residue on the platen. Clean the platen after daily use or if no glass slides are to be processed for one hour or more. Always wipe the platen from right to left. 1. Turn the power switch off so the fan and conveyor spirals stop. 2. Wipe the platen with a soft, disposable, lint-free, absorbent cloth or tissue soaked with methanol from right to left. 3. Thoroughly clean the mixing grooves and the front guide rail with a cotton swab. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date 10 Aug 2021 | HILS 2224 Healthineers Job Aid Effective Date: 14 OCT 2022 | HOOD05162003307408 Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Cleaning the stain tube and cannula The Hematek Pump Tube set consists of three tubes, each labeled with an identifying number specific to the fluid carried by the tube: • 1 for stain • 2 for buffer • 3 for rinse • Each tube is a specific diameter and length to ensure precise measurement of the fluids. • Each tube has a clear plastic cuff that fits snugly up to the pump arm and holds the tube in position to prevent 12 slippage. • Note: The arrow is pointing to the end that attaches to the cannula. To clean the stain tube and cannula, proceed as follows: 1. Remove the stain, buffer, and rinse cannulas from the Hematek Stain Pak bottles. 2. Place the stain cannula, with stain tube attached, into a small container with approximately 5mL of methanol. 3. Press the priming button (positioned left of the pump assemblies). The green light in the priming button goes on and the pumps start rotating. 4. When the container of methanol is empty and the fluid that appears on the platen is clean, press the priming button again. The green light in the priming button goes off and the pumps stop rotating. 5. Remove the stain cannula from the container of methanol and place it on a clean cloth or tissue. 6. Press the priming button again. The green light in the priming button goes on and the pumps start rotating. 7. Wait until no more methanol appears on the platen. 8. Press the priming button. The green light in the priming button goes off and the pumps stop rotating. 9. Wipe the platen with a soft, disposable, lint-free, absorbent cloth or tissue soaked with methanol from right to left. 10. Turn the pump tubing release knob to the unlock position. 11. Press the power switch. The green power light in the power switch goes off, and the fan and the conveyor spirals stop. Note: The buffer and rinse cannulas and tubes do not require cleaning. These cannulas are removed so the buffer and rinse are not wasted while the stain tube and cannula are being cleaned. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Cleaning the waste tank Warning: The content of the waste tank contains methanol. There is a risk of very serious irreversible effects through inhalation, contact with skin, and if swallowed. Refer to the Hematek Stain Pak labeling and to Material Safety Data Sheets for details concerning any special precautions related to the handling of Hematek Stain Pak fluids. Material Safety Data Sheets are available from Siemens Healthcare website. Warning: Infection by potentially infectious fluids and parts of the system which have come into contact with this material is possible. Wear appropriate personal protective equipment and handle potentially infectious fluids and parts of the system which have come into contact with this material in accordance with good laboratory practice. Notice: Pollution and damage to the environment can result from improper waste disposal. SIEMENS Hematek The Waste Tank is on the left hand side under the platen. The Waste Tank capacity is minimum of 1 Hematek Stain pak. To clean the waste tank, proceed as follows: 1. Carefully pull the waste tank away from the system, supporting the bottom of the waste tank to hold it level. The red waste tank light goes on. 2. Dispose of the fluid in the waste tank through the opening in the corner. 3. Rinse the waste tank with water. 4. Dispose of the fluid in the waste tank through the opening in the corner. 5. Reinstall the waste tank into the system. The red waste tank light goes off. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Cleaning the drain troughs and rear guide rail On top of the system, at the right side, press the power switch. The green power light in the power switch goes off, and the fan and the conveyor spirals stop. Proceed to clean the drain troughs and the rear guide rail of the platen as follows: 1. After turning the power switch to off, raise the lid. 2. Remove the middle cover from the system. The rear trough and guide rail are completely exposed and easily accessible. 2) 1 Lid 2 Middle cover Drain Troughs Rear Guide Rail 3. Wet a cotton swab thoroughly with methanol. 4. Wipe from right to left along the length of the drain troughs and the rear guide rail with the cotton swab to remove the entire excess residue. 5. Clean other exposed areas that might be accidentally stained. 6. Set the middle cover back in place. 7. Close the lid. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 B. Periodic Maintenance Maintenance Interval Action After three Hematek Stain Paks have been used Replace pump tubing After ten Hematek Stain Paks have been used Replace underplaten tubing Installing the Hematek Stain Pak Warning: The Hematek Stain Pak contains methanol. There is a risk of very serious irreversible effects through inhalation, contact with skin, and if swallowed. Refer to the Hematek Stain Pak labeling and to Material Safety Data Sheets for details concerning any special precautions related to the handling of Hematek Stain Pak fluids. Material Safety Data Sheets are available from Siemens Healthineers website. To install the Hematek Stain Pak, proceed as follows: 1. Raise the lid. 2. Check if another Hematek Stain Pak is already installed. • If so: Go to step 3. • If not: Go to step 5. 3. Remove the three cannulas from the used Hematek Stain Pak. 4. Lift the used Hematek Stain Pak out of the pocket at the rear of the system. 5. Remove the perforated tabs from the new Hematek Stain Pak carton. 6. Insert the new Hematek Stain Pak, with the stain bottle to the right, into the pocket at the rear of the system. 7. Make sure the carton is all the way down and resting on the tray at the bottom of the pocket. The carton should be level when properly installed. 8. Check if the cannulas appear damaged or bent. If so, replace the cannulas. 9. Insert the appropriate cannula into its respective bottle by puncturing the center of the indentation in the visible corner of the bottle. 10. Remove the cannula, turn it 1/4 turn, and insert it again into the same puncture. The double puncture creates a slightly larger hole for venting. 11. Decide if you want to have additional venting. • If so: Go to step 12. • If not: Go to step 13. 12. With the cannula, make a second hole in the top of the bottle, near the indentation. 13. Push the cannula down through the first puncture until the guard at the top touches the plastic container. 14. Repeat step 9 to step 13 for each bottle. 15. Prime the pump tubing. 16. Close the lid. 17. Clean the waste tank. 18. Load four priming slides. You can now load smeared glass slides. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Replacing the pump tubing The pump tubing is the tubing between the cannulas and the nipples on the rear of the middle panel. Middle Tube Nipple Panel Pump Assembly OOO Pump Arm O Plastic Cuff Pump Arm Handle To remove the pump tubing, proceed as follows: 1. Raise the lid. 2. Remove the three cannulas from the Hematek Stain Pak. 3. Place the tips of the cannulas on a disposable, absorbent cloth to soak up fluids. 4. Press the priming button located to the left of the pump assemblies. The green light in the priming button goes on and the pumps start rotating. 5. Wait until the fluids are pumped out of the stain, buffer, and rinse tubes. 6. Wipe the platen with a dry, soft, disposable, lint-free, absorbent cloth or tissue from right to left. 7. Press the priming button again. The green light in the priming button goes off and the pumps stop rotating. 8. Dispose of the disposable, absorbent cloths. 9. Left of the pump assemblies, turn the pump tubing release knob to the unlock position. 10. Disconnect each tube from its cannula. 11. On the rear of the middle panel, disconnect the tube from the nipple. 12. Push the pump arm handle away from the pump assembly as far as possible. 13.Hold the pump arm handle in this position and pull the plastic cuff from the pump arm until the tube is completely removed. 14. Repeat step 11 to step 13 for each tube. 15. If you want to prepare the system for non-operation, close the lid. Otherwise, skip this step. 16. If you want to install a new Hematek Pump Tube Set, read the next section. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Installing the pump tubing 1. Remove the three tubes from their packaging. Each tube is identified with a number, which corresponds to the fluid carried by the tube: 1 for stain; 2 for buffer; 3 for rinse 2. Raise the lid. 3. Check if the cannulas appear damaged or bent. 4. Replace all cannulas that appear damaged or bent with new ones. If you are installing the pump tubing for the first time, skip this step. 5. Connect the labeled end of each tube to the short end of a cannula 2 3 4 Note: If you are reusing any cannulas, make sure the cannula previously used for stain is 1 Cannula used only with the stain tube. 2 Guard 3 Label 4 Tube 6. Make sure that you push each tube until it is flush against the guard of the cannula. 7. Locate the pump tubing knob, which is to the left of the pump assemblies. Turn the pump tubing release knob to the unlock position. 8. Extend each new tube to its respective pump assembly (in numerical order from right to left). 9. Push the pump arm handle away from the pump assembly as far as possible. 10. Thread the free end of the tube into the hole in the pump arm. 11. Push the tube through the hole in the pump arm until the plastic cuff is flush against the arm. 12. Release the pump arm handle. 13. On the rear of the middle panel, connect the tube to its proper nipple. 14. Make sure that at least 7mm of the tube is connected to the nipple. 15. Repeat steps 9-14 for each tube. 16. Locate the pump tubing knob, which is to the left of the pump assemblies. Turn the pump tubing release knob to the lock position. 17. Insert the appropriate cannula into its respective bottle in the Hematek Stain Pak by puncturing the center of the indentation in the visible corner of the bottle. 18. Remove the cannula, turn it 1/4 turn, and insert it again into the same puncture. The double puncture creates a slightly larger hole for venting. 19. Push the cannula down until the guard at the top touches the plastic container. 20. Decide if you want to have additional venting. If not, go to Step 24. 21. For additional venting, remove the cannula. 22. With the cannula, make a second hole in the top of the bottle, near the indentation. 23. Set the cannula back in the puncture within the indentation of the bottle. 24. Repeat step 17 to step 23 for each bottle. 25. Close the lid. 26. Prime the pump tubing. 27. Load four priming slides. 28. Check if the capillary gap between the priming slides and the platen is properly filled with stain, buffer, and rinse during the staining of the priming slides. Little patches in the corners could remain dry. This is acceptable. You can now load smeared glass slides. • If not, go to the Troubleshooting guide and check the staining process. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Replacing the underplaten tubing Buffer Stain Rinse tubing tubing Tubing The underplaten tubing is the tubing between the spouts under the platen and the nipples on the front side of the middle panel. Sensor for Liquid level sensing of waste tank To remove the underplaten tubing, proceed as follows: 1. Raise the lid. 2. Remove the three cannulas from the Hematek Stain Pak. 3. Place the tips of the cannulas on a disposable, absorbent cloth to soak up fluids. 4. Left of the pump assemblies, press the priming button. The green light in the priming button goes on and the pumps start rotating. 5. Wait until the pump tubes are empty and no 1 2 3 4 2 5 2 more fluid accumulates on the platen. 6. Press the priming button again. The green light in the priming button goes off and the pumps stop rotating. 7. Dispose of the disposable, absorbent cloth. 8. On top of the system, at the right side, press the power switch. The green power light in the power switch goes off, and the fan and the conveyor spirals stop. Remove the middle cover from the system. 9. On the middle panel, disconnect the rinse, buffer, and stain tubes from the nipples. 10. Open the tube clamps. 6 6 11. Remove the tubes from the tube clamps. 1 Middle panel 12. Remove and clean the waste tank. 2 Nipples 3 Rinse tube 13. Reach underneath the platen through the 4 Buffer tube waste tank area. 5 Stain tube 14. Pull the rinse, buffer, and stain tubes free 6 Tube clamps from behind the rear conveyor spiral. 15. Disconnect the tubes from the spouts under the platen. 16. Dispose of the tubes. 17. If you want to install a new Hematek Underplaten Tubing Set, go to the next page. Otherwise set the waste tank back in place. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Installing the underplaten tubing The Hematek Underplaten Tubing Set consists of three underplaten tubes of equal diameter and length. To install the underplaten tubing, proceed as follows: 1. On the middle panel, connect one of the new tubes of the underplaten tubing to each nipple. 2. Make sure that at least 7mm (1/4 in) of each tube is connected to a nipple. 3. Open the tube clamps. 4. Insert the tubes into the tube clamps. 5. Close the tube clamps. 6. Thread each tube between the middle panel and the rear conveyor spiral until it extends under the platen. 7. Connect the tubes to the spouts under the platen. • The tube connected to the right nipple must lead to the right spout. • The tube connected to the middle nipple must lead to the middle spout. • The tube connected to the left nipple must lead to the left spout. 8. Check all connections to make sure the underplaten tubing is securely in place. 9. Set the waste tank back in place. 10. Set the middle cover back in place. 11. Close the lid. Route tubing under the instrument through the “P” clip and onto the correct port. The “P” clip helps keep the tubes from being pinched on the waste tank. View of the connections above the instrument for the underplaten tubing. SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers Job Aid | Hematek 3000 Maintenance Effective Date: 14 OCT 2022 | HOOD05162003307408 Please note this learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. © Siemens Healthcare GmbH 2022 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Phone: +49 9131 84-0 siemens-healthineers.com SIEMENS Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2022 Master Template Effective Date: 10 Aug 2021 | HILS 2224 Healthineers